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Bid Readiness Checklist for Suppliers

Use this as a preparation prompt before investing time in a government bid. It is not an eligibility determination and it is not BantayBid’s private Procurement Intelligence Readiness Score.

Checklist progress0 of 12 items checked (0%)

Business profile is current
Your legal/business name, registrations, addresses and authorized contacts are organized and current.

PhilGEPS access is ready
Your organization can access the current official PhilGEPS supplier functions it needs.

Core registrations and permits are organized
You can quickly locate the business registrations, licenses or permits relevant to your line of work.

Financial records are accessible
The financial documents you may need can be located and reviewed without starting from zero.

Products, services and capacity are documented
You have a clear record of what you supply, where you can deliver, and realistic volume/capacity constraints.

Completed-contract evidence is organized
Past contracts, acceptance/completion evidence and references are indexed where appropriate.

Key personnel and technical resources are documented
Your responsible staff, professionals, equipment and supporting capability records are identifiable.

A bid requirement matrix can be created quickly
You have a simple way to assign every requirement to an owner, due date, version and reviewer.

Internal deadlines are earlier than the official deadline
Your team does not plan to finish the bid at the last possible minute.

Clarifications and bid bulletins have an owner
Someone is responsible for checking amendments and incorporating them into the working file.

Commercial and delivery risks are reviewed
Price, cash flow, logistics, warranties, contract obligations and delivery timing are considered together.

A final compliance review is assigned
A person other than the primary preparer can review the completed package before submission.

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