Philippine Procurement Glossary

A quick orientation to common terms. These summaries are deliberately general; official legal definitions and the specific bidding documents control.

ABC — Approved Budget for the Contract: The approved budget ceiling for a procurement contract, as applicable to the procurement and official documents.
APP — Annual Procurement Plan: A procuring entity’s plan consolidating procurement projects for the applicable period.
BAC — Bids and Awards Committee: The committee that performs procurement functions assigned by applicable procurement law and rules.
Bid: An offer submitted by a bidder in response to procurement requirements.
Bidding Documents: The official documents issued for a procurement that contain requirements, instructions, specifications, forms and contract information.
Bid Security: Security or an undertaking required in the form and amount specified by the applicable rules and bidding documents.
Competitive Bidding: A procurement modality involving competition under the procedures prescribed by the governing law, IRR and bidding documents.
Direct Acquisition: A procurement modality recognized under the NGPA framework, subject to its legal conditions and procedures.
Eligibility: The legal, technical or financial qualifications a bidder must satisfy under the applicable procurement rules and documents.
GPPB: Government Procurement Policy Board, the policy-making body for Philippine government procurement.
HoPE — Head of the Procuring Entity: The official who exercises functions assigned to the Head of the Procuring Entity under procurement law and rules.
IRR — Implementing Rules and Regulations: Rules implementing a statute. For RA 12009, suppliers should use the official GPPB-approved IRR and current official issuances.
Notice of Award: Formal notice informing the successful bidder of the award, subject to the governing process and conditions.
PhilGEPS: Philippine Government Electronic Procurement System, the government electronic procurement platform and public source of procurement notices.
PPMP — Project Procurement Management Plan: A planning document prepared for procurement projects and used in the broader procurement planning process.
Procuring Entity: A government entity covered by the governing procurement law and conducting the procurement.
RA 12009 — NGPA: Republic Act No. 12009, the New Government Procurement Act.
SLCC — Single Largest Completed Contract: A completed-contract concept used in qualification/eligibility contexts where applicable; always check current official rules and the specific bidding documents.
Supplemental/Bid Bulletin: An official clarification or amendment issued in relation to the bidding documents or procurement.
Performance Security: Security required from the winning bidder in accordance with applicable rules and contract requirements to assure performance.

For authoritative procurement rules and updates, consult the GPPB-TSO and the official PhilGEPS portal.